Category: Meeting Minutes
Horsemen PTA meeting minutes 5/18/18
Horsemen PTA Meeting
Friday, May 18, 2018
Action items underlined
Daphne Ulliver presiding over meeting in Amada Reimundez’s absence
Bri Staudt taking minutes in Karen Kuhn’s absence
Approval of last meeting’s minutes
Daphne asked for approval of last meeting’s minutes — approved
School budget vote
Daphne announced budget passed. Discussion about how parents could access budget
summary and details prior to voting. School budget can be hard to understand. Next
year, PTA board member TBD will ask for someone to come into a PTA meeting prior to
the vote to give an explainer so PTA board can best articulate key budget points when
Daphne (relaying from Fatima): Next update will be provided in the fall, when new
president is in place. May or may not be realistic for budget update to be circulated
before each board meeting. Group agreed that the “need to know” budget info is the
fundraising-specific numbers so that the board can track progress against goals
throughout the year. This reporting should be the fundraising chair’s responsibility.
VP funds – audit coming of how these are being used to see if improvements can be
Summary of May 14th ad hoc 2018-19 planning meeting at Christina’s house
Christina presented a summary of the key points in the meeting minutes that were
already circulated to the board via email. Key points included:
Next year’s goals are to recruit more active volunteers and to recruit more dues
paying members. Recruitment for open positions should begin before the end of this
school year (sample recruitment letter drafted by Christina — to be customized for
each school’s needs). Membership and volunteer forms need to be updated. Angel will
send out summer packets to grade VPs so they can be updated – reply only to Angel
please. Membership forms updates will come next from Angel and Phyllis. Horsemen
PTA Facebook information should be added to all flyers. Need to clarify that class
parents are PTA positions. Need to clarify PTA benefits and recruit more teachers.
Volunteer Coordinator position to be expanded and focus on recruiting throughout the
year. New fundraising ideas needed (replace wrapping paper fundraiser). Book Fair
management needs to be decentralized back to the schools.
Nominating committee was Bri, Lauren, Juliana, Christina, Donna, Daphne. Positions
considered by committee were president, VP, treasurer and secretary for next year.
There was only one nominee per position. Bri presented slate of:
• Angel Rafter for President
• Nitasha Kumar for Vice President
• Fatima Gianni for Treasurer
• Karen Kuhn for Secretary
Angel notes that per by laws, vote can be verbal if there is only one nominee per
position (as is the case this year). Vote will take place during the next board meeting
(June 15 at 8:30 a.m.) Board members must be paid-up in order to vote. Phyllis
already looking into paid/not paid status of each board member and will let board
members know before the next meeting. Members may only serve for maximum two
consecutive years in each executive position. Next year would be second year for both
Karen and Fatima in their positions if they receive “yes” votes. Angel: grade VPs do
not need to be nominated. These are volunteer positions. Angel will collect if each
grade VP is returning outside of this meeting.
Jen nominated slate. Lauren seconded. Nominees approved for vote June 15.
Next Year’s Calendar
Book Fair dates:
• Morse: October 15-19, 2018 – Juliana confirms
• WI: November 26-30, 2018 – confirmed prior to meeting
• MS: January 21-25, 2019 – Needs offline action. Daphne will reach out to Dancy to
see if Scholastic can move the MS book fair back one week, per principal’s request.
Listed week is testing and musical. (Can’t make announcements during testing,
• JP: March 11-14, 2019 (only M-Th; Mrs. Barnett wanted to keep Friday for filling
orders and packing up without inviting parents to shop) – confirmed prior to
Movie nights: Auditoriums need to be reserved now.
• MS: usually on a Friday first week of November. Who will set this up?
• WI: usually on a Friday after state tests, in May, but discussion of moving to end of
March (to avoid spring sports). Who will set this up?
Monthly Horsemen PTA meeting dates:
• Amada to send these to HR/Nelly when settled. We will remove “exec” from
calendar listing…should only say “board” meeting. (“Exec” implies only president,
treasurer, secretary, VP, not rest of the board.)
• Discussion about if the board meetings should remain open for next year…not
much attendance outside of board itself currently. Tentative decision is we want to
make it clear these are working meetings (like Board of Ed meetings) and keep
them open for anyone from PTA to observe if they want. Will advertise occasional
meetings in the evening (to allow greater PTA participation, mornings don’t work
for most) throughout the year with speakers, etc.…these don’t need to be on the
calendar…will advertise them to parents/PTA via social media, flyers, etc.
Grade VP/Principal meeting dates:
• Grade VPs want to wait until the beginning of the school year to set these up. Do
no go on the calendar, anyway. Need time to settle who grade VPs are.
Other calendar issues and coordination:
• Each grade VP needs to reach out to principal to confirm calendar dates that
haven’t been confirmed yet. Photo day dates roll over to next year, so comms on
that not needed, with exception of WI – Leah wants two days next year if possible.
Angel clarified that principals send the dates for each school to the
administration. They should have the current working version of the calendar. PTA
only sends PTA board meeting dates.
• JP: Lauren and Bri presented PTA overview at Incoming K info night this week.
Angel there to help with recruitment. Went well – over a dozen names of parents
who want to help out next year. Forms provided to Christina. Looks like we could
have a class parent coordinator and grade VP lined up. Need event chairs! Angel:
We should continue to emphasize/clarify that we are the org that is hands on in
the schools. Key difference from Foundation.
• Morse: Juliana/Lauren: Have not had May principal’s meeting yet
• WI: Leah: Principal (Mrs. Bretti) retired 5/17. Search for an interim principal on
now. Superintendent’s announcement was great but only went to WI parents. We
want this to be district-wide next time.
• MS: Donna: Focused on vaping issues and cell phone use in school in last principal’s
-Vaping: Good seminar occurred in HS. Want to bring it to MS – principal
agreed, but not likely to happen before end of this year. Aiming for the fall.
Vaping HAS been covered in health class for a few months now. Vaping is
also a parent education issue. Need to set up a sub-committee for vaping.
Vaping discipline policy is currently the same as for smoking. Mobil station
across the street sells vaping paraphernalia – Chris may reach out to
corporate Mobil to ask them to remove it due to proximity to school.
– Cell phone use: Requested a school-wide policy be put in place. It is “in
flux” now. Each class has its own policy – for example, art class may allow
students to look up photos on phones. Discussed pros and cons. Widespread
agreement among board that students should be using Chrome books
instead of phones for class work.
Need an overall fundraising chair for next year. Fundraising subcommittee/volunteers
to work with next president to find a chair. To find an alternative to wrapping paper
fundraiser, will call a separate brainstorming meeting (first fundraising subcommittee)
before June 15 where everyone will bring an idea. Laurissa Michael, a third-grade
parent contacted Dancy and Amada with these two ideas, which she is willing to
Dancy should reach out to Laurissa and arrange a meeting with Angel re: fundraising.
Donna raised Yankee candle fundraiser. Recent Thanksgiving pie fundraiser (pick up at
JP) was also fun for the community and benefitted a local business. Widespread
agreement that read-a-thon is a good candidate. Grade VPs to raise read-a-thon in
next principal meetings to gage interest. Each VP should do research at link above
prior to their meeting. 🙂
Jen: Mitch and Jen attended mindfulness discussion (Christopher Willard) May 2 at
Hastings HS. Great speaker, and caters to all age groups. Should consider this speaker
for our schools. Reminder that Tinker Night is tonight in Irvington. Ideas for topics for
Rivertown Parents next year include empowerment/“Me Too” movement; sexual
abuse; sports recruiting; and media use. Jen to add vaping to list of topics for RT
parents next year. Jen will reach out to Nitasha – she may know a psychologist who
would be good to talk about vaping. Jen will also reach out to guidance counselors
and health and wellness committee/SNAC for more ideas.
From Mitch: Need to send more reps (ideally from exec) to RT parents if possible.
• Angel: Anyone needing to reference bylaws should go to NY State PTA website. Still
looking for codes to access our unit-specific bylaws from that site.
Incoming student/info meetings
• Angel: For future meetings, should make sure our contact and Facebook info is on
a PTA slide. (For some schools, principals create all slides and include a PTA shoutout…
other schools, PTA sends a slide)
• Leah: Idea to post grade VPs’ pictures with names in school lobbies so parents can
match faces to names to better know their reps. Are also trying this with Facebook
High school needs to pass through its four-year period before it can become a PTA
again. It was dissolved after 3 years of inactivity. Currently a PAC (parent advisory
committee) now. Board agreed that we would like to be a K-12 PTA again when the
four-year period is over (after next year). There are currently K-12 vertical teams for
each subject — we want to also align ourselves with this “full journey” thinking.
Angel: Individuals can’t search on PTA board and school board simultaneously. Angel
will tell the HS principal we are interested in becoming a K-12 PTA again after next
• Daphne: Is consulting on the writing curriculum w/the district and recommending
teacher training programs. Four possibilities (e.g. Writopia) Going to the ELA
vertical meeting to present a vision statement.
• Daphne also noted that Dancy drafted and shared speech and debate proposal —
inspired by behavior we saw from Marjory Stoneman students after school shooting
there. They have a K-12 speech and debate program. Thank you, Daphne and
April 20, 2018 Meeting Minutes
HORSEMAN PTA MEETING
Friday, April 20, 2018 8:30 AM
Trying to keep amount of money dispersed down as fundraising is down. Also have 9 applications, which is fewer than usual.
JP $300 for Pre-K outdoor toys (requested $500)
WI $300 Special needs field trip, $340 for math curriculum development, $1070 hockey set (request looking for better price)
Morse $1000 for 2nd grade field trip (try and partner with Foundation for additional $1000 needed)
Last-Minute Fundraiser Ideas
Suggestion for spirit night at a restaurant. Don’t need volunteers – just get the word out that if you go during one night you get money back from the restaurant. Chipotle, Applebees, etc. Only work is to get the application done and flyers out. Suggestion to try with a local restaurant to support local business. Phyllis will ask Hollywood Pizza and others, Angel will ask Bridgeview. Capri good option. Nitasha will take the lead on this one. We will pick one place and one night for the entire district.
Coupon books – removing the books and doing apps next year. Has a ton that we can get and sell at a discount so they can unload them. We can sell at existing events. 50 books. Tabled.
Christina and Nitasha have been posting on the Horsemen Facebook page. Needs likes and shares. Please send photos and information on any school events, or other programs to promote.
Last event: Angst showing in Ardsley.
Mindfulness with Dr. Christopher Willard from Harvard Medical School Weds 5/2 7:00-8:30 pm at Hastings High School. Will look to get translated and information distributed in schools/an email blast sent out.
Family Tinker Night at Irvington High School May 18th 6:30-8:30 PM. Registration opens May 1 8 PM (sold out last year). Appropriate for K-5. Space is limited.
Partnership with Center for Global Engagement is being discussed. Can bring people in to do the Model UN program, perhaps for 8th grade. Can bring in international kids to schools. Fall 2019 having 20 teachers from around the world coming to the States for 6 weeks and want to show how involved parents are in education as this is not the case in other countries.
4 book fairs sold over $41,000 in books. Get 25% of pre-tax dollars – made about $9,000 once expenses removed. Can make more in scholastic dollars and apply towards other purchases – worth considering next year. Dancy is stepping down from running book fairs next year and needs a replacement person. This is a great experience because it’s not just our biggest fundraiser, but is a real literacy and community event.
2018-19 proposed dates. VPs need to contact principals to confirm and let Dancy know ASAP so it can get on the calendar.
WI – 11/26-11/30 (emailed Ms. Bretti already)
Morse – 10/15-10/19
Middle school – 1/21-1/25
JP – 3/11-3/15
Please make sure that any school events are added to the calendar – speak to the principals.
Considering going to a different company than Irvin Simon. WI was an organizational nightmare.
They give a lot of scholarships and do a lot of the bookkeeping. We also do our WI yearbook with them. We make money on the photos, but not the yearbooks. Not sure that other companies will be ask giving with the scholarships. Will speak to Ms. Bretti about spreading out the picture day to a day and ½. Will give them another chance. Amada is booking the dates for next year.
Web site and Emails
Set up position-specific email addresses for everyone. Karen to look into options with the ISP.
2018-2019 PTA positions
Need to know who is returning next year. Also looking to set up coordinators to chair school events. Will start now so that we can reach people before they leave for the summer and look to get new people involved. Opportunities include: getting a few minutes in every classroom at Back to School night, Class Parent Teas and JP incoming parent orientation. Dancy will write a script to share with people for use at events.
Contacted again by TASH. Sold Spirit Wear but didn’t get a lot of interaction for PTA. Need a new lead as Christina Grillo is stepping down from this lead role this year.
JP – No rep here. Need to know about Teacher Appreciation lunch coordinator and date and Field Day. Question about re-opening Tappan Hill?
Morse – Melissa Miller handing Teacher Appreciation 5/11. VPs will manage Field Day. Trip Around the Community 5/4 and flyers sent out looking for parent volunteers/backpacks ordered. Book swap at the end of May. Still working on getting the library space running for kids.
Square One complete and needs to be delivered.
WI – Movie Night for all elementary schools 5/4 (doors 6, movie 6:30) at WI. Waiting on approval for Despicable Me 3 before starting promotion. Need volunteers and baked goods. FYI: Boosters in high school set $2/chips or candy and $1/water consistent pricing for events, which works well for management. Elementary schools have different rules and no food in the auditorium.
Incoming 6th graders start with a language. Frequency increasing so that it’s daily in 8th grade.
World Languages is dead.
State testing issues were reviewed with the principal – we will not computerize unless mandated. More opt outs as the kids age. Were scheduled for science testing and now we are no longer doing that.
Teacher appreciation coming up. Food drive very successful. Box tops submitted and very successful with $822 raised for the school – thank you Laura Richardson! 1st and 2nd place class winners will get a pizza party.
Book clubs wrapping up when it’s warm in the next couple of weeks.
5/10 blood drive – 5th graders dress as doctors and distribute snacks. Goal of 34 pints from adults.
Circus Arts happening now. Writing up something on the WIN program for the district newsletter mailing – enrichment program in the school.
SHMS – Meeting is next week. DC trip going on now – checking to make sure everyone who wanted to go, was able to go, regardless of their ability to pay.
Need volunteers for staff appreciation. Mitch will help. Date to be set.
Jen would like to start this kind of group for support and working with the community. Suggestion to open to all. Goal – information, support, resources.
Schools met with students and got feedback. Looking to incorporate comments into rewrite. At least meeting discussed training for teachers on how to manage new code. Parent group waiting to hear back from administration on next steps to prepare this for the School Board.
January 19, 2018 Meeting Minutes
January 19, 2018
New VP – JP
Welcome to Brianna Staudt!
Karen Kuhn, Secretary, resigned due to child leaving the district and work commitments. Brianna can help with the WordPress web site. We will post position via Jean O’Brien and via Phyllis. Karen will work up a job description with Amada.
Friday, February 16 at 8:30 AM.
Dates for February Superintendent meeting TBD. We’ve had postponements due to snow days.
Meeting postponed due to snow day – scheduled for next week.
We’ve had issues with the photography company. There are a lot of children to move through the process and in moving people through the company representatives did not use printed labels for photos. Now we have had mismatches of names and portraits. This is a major issue for the yearbook and identification in the school system (kept last year’s photos for the moment). Yearbook deadline is March and as everything is linked, it will mean an incorrect yearbook.
• Recommend not using Irvin Simon again unless this gets resolved and we are confident it will work more smoothly in the future. Brianna will ask which company Irvington uses.
• Working with the company on support, especially with yearbook. Donna will call to ask what they need to fix the problem and then will work with the school (teachers?) to get corrections.
• Parents directed to contact company directly.
Book fair hours worked out. Ms. Barnett connected PTA with families who volunteered. Sign up Genius going out today and flyers in backpacks. March 12-16, Monday evening event, Weds and Thursday breakfast. Karen will talk to High School musical about volunteers for bringing Beauty and the Beast crossover. Have costumes and need helpers to wear them. Suggestion made to look for diverse people for these opportunities.
Thanksgiving feast went well. Received some complaints from parents that during sing-along not everyone could see their child. Looking at options for next year.
Looking to add more information on pre-school program on web site when it’s re-launched. Want to provide information easily – hours, transportation options, program information, registration. (February launch for new web site!)
Add Communications Committee updates on monthly meeting agenda.
There were some issues with parents not happy with timing of delivery of the spirit wear. Andrea is working on resolving the issues. Some chatter on Facebook . JP and Morse orders need to be picked up and distributed.
• Adding an advisory period in 2018-19 to have a home base and address issues coming up with social workers: studying, social issues, etc. May send out a short survey to parents.
o Discussion of teaching study skills to students in preparation for high school.
o Joshua also looking at some other programs (AVID).
o Suggestion of using Cahoot to quiz at home
• Hidden Mischief program at high school February 1 to teach parents about drug abuse.
• Busing issues are resolved.
• Reviewing sports and space issues with modified sports (too many kids). Looking to add intramural program so that people have an option that is less competitive and solves numbers issues. Will not approve MS games being played at WI in the future.
• New screen in entrance of Middle School as an information center for students.
• Winter recess more successful with ping pong tables, etc. 7th graders don’t get the gym for indoor recess due to scheduling.
• SRO is outside during lunch period in car making sure students are not leaving the school for lunch. No longer going between the two cafeterias. Will contact Mr. Borsari about this issue in the next superintendent’s meeting.
• Book fair next week. Need help Friday night and Saturday morning.
• DC trip has a wait list due to 4th bus being mostly empty last year. Good funding from Foundation so this is a space issue.
• Issue with employee taking funds last year is being resolved in court. New accounting procedures in place now.
Rivertown Parents Update
• May 2 Hastings offering an event on mindfulness with a Harvard doctor.
• May 18 elementary Tinkering night in Irvington. Limited spaces. Could use support for carpooling with families in need of transportation.
• Looking for Rachel Simmons (author “Odd Girl Out”) for the fall, but negotiating price as it’s very expensive.
• Our contribution for Rivertown Parents is $1000/year.
• “Wilderness” presentation in RiverArts in Irvington this weekend.
• Working on updating the Rivertown Parents web site with information and events.
Horsemen PTA Meeting Minutes – December
December 15, 2017 8:30 AM
Next meeting January 19th at 8:30 AM
Then February 12th 7:00 PM
Amada will email Nelly to set up January and February superintendent meetings.
Did well, but didn’t make as much money as in the past.
WI – 28 orders made $1,718.40
JP – 27 orders made $1,531.20
Morse – 25 orders made $1,306.00
MS – 16 orders made $1,075.20
Total profit $5,630.80
Made over $10K in the past
Timing of the year an issue?
Are people tired of the fundraiser?
Some people didn’t get catalogs
We need to look to find something else.
Square One art
– Announced January with art collection by February.
– Reps are Lauren – Morse, Amada – WI unless someone wants it, JP also covered.
– Art arrives around Mother’s Day.
Bulbs, seeds, plants and baskets fundraiser has been suggested in the past. Donna will look into this again to see if a spring fundraiser would help recoup expected income from wrapping paper. Mitch will check with Dobbs Ferry. They used a company that shipped directly to the home and had a successful fundraiser.
WI did Kids Stuff coupon book for the circus last year. Did a walkathon this year and raised more money. Not interested in the coupon book this year. It was a lot of work to put them together and timing was not the best. Had over 300 books not returned and made little money. Perhaps we can sell a number of books at events or online – 50% profit. Amada will contact the company to find out minimums and what we sold. Be careful not to cannibalize other sales.
Smencils are also popular with the younger grades.
Chipotle 50% back day. Can sign up at http://chipotle/fundraisers. Can do by school if we want. Amada will follow up with VPs on interest in running this. There is one in Dobbs and one at the Kmart shopping center.
(Thank you Daphne Uviller for the notes.)
JP: Sara Scipioni
Morse: Christina Grillo
WI: Dancy Balestreri and Daphne Uviller
MS: Phyllis Arduino
HS and Rivertowns PTA: Mitch Sylves-Berry
I. Update on SNAC
Parent representatives from each building (except for WI) have been selected as representatives on this nutrition committee. SNAC is different from the Wellness committee; SNAC focuses only on food in the cafeterias, whereas Wellness will address social/emotional/overall health. WI still needs to pick someone, ASAP.
JP — Sara Scipioni
Morse – Sheila Murphy (a holistic health coach)
WI – to be determined
MS – Jean McLuren (nutritionist)
HS – Katherine McKinley
There will also be two kids selected, one from the high school, to offer a more reflective perspective, and one from WI.
First meeting will be 2nd week of January
II. Federal Tax Bill
– Hurts states that have higher state/local taxes and will impact our district in the not-to-distant future
– Would like PTA to help produce and circulate an info sheet on any issues at budget time to educate voters. Asked us to check with National PTA on advocacy on this issue.
– With more possible options to afford private school, we want to retain our families.
– District has essential, but unglamorous improvements to make like LED bulb and window replacement and blacktopping and three or four of our government bond funding options are likely to disappear with the new tax bill. He hopes to push these improvements through in this May’s budget while we can still take advantage of those options.
• There was an update on FLES (foreign language in the elementary schools) – Spanish instruction has begun for all students in K, 1, 2, and will include 3rd graders next year. Discussed how this will change Middle School curriculum in the future (6th grade World Languages may be eliminated)
• Enrollment in the district is more or less steady, with some grades consistently higher than others, but with the range being 194-229 per grade (largest is current 9th grade)
• Discussion of some wishing Dual Language was bigger led to discussion of Dual Language in general, and how it’s being coordinated better than before. Working to improve transition to 5th grade and middle school. Downside of increasing the program is keeping equity in the room (50/50 native English and Spanish speakers) and the cost of teacher hires (special training).
• The district is working hard to operate as a K-12 school, something that can fall through the cracks with our Princeton system (official name of having each grade together, rather than feeder elementary schools). Namely, transitions, or what is sometimes called “articulation,” need to be refined.
– Jen will look into what National PTA is doing for advocacy.
– Amada will email DL parents to get some testimonials of the program.
– Branding – communications, web site design, looking to sell the district. DL is one of the crown jewels of the district and uses what could be perceived as a disadvantage as an advantage.
o INCLUSION direction would be smart. Mitch/Jen will look to contribute something for language and culture with Rivertown consortium
o Challenge/Enrichment program is impressive to other districts and parents as well.
o Drama program is also a big deal.
Purchase gifts for families in need.
School VPs took list of families from Amada and will work out purchases/volunteers to purchase items as there are a couple lists running at the moment.
Nitasha talked to Transportation Manager about possibly doing something nice for the 40 bus drivers e.g., “adopting a family”. The union manages all of the support staff so there are many more people – more than 100. Suggested that going forward for next year we can do something inclusive like giving out raffle tickets for everyone to get something (if we get donations for items for them). Bus drivers are the least paid in the community.
SUPPORT FOR PTA VPs/PROGRAMS
We need to recruit more people in the PTA. We need to increase the number of VPs, get more bodies to do all the things that we need to do. People sign up to do work and don’t show up.
Put on agenda ideas on how to bring on more people, increase visibility of the PTA and what we do.
WI book fair was a success – over $15K (keep 25% of pre-tax amount)
Lot of enthusiasm from parents and kids, successful opening night with support from teens for crafts and ice cream
Major problem with people volunteering and not showing up to help.
Middle School – January 23-26
Needs list of volunteers and times. If we don’t have people, should be limit hours of the event if we do not have people
Dancy cannot be there on her own the whole time
Need to get word out about the event and to get volunteers
Phyllis can input people into Sign Up Genius
Get Jean O’Brien to email blast all middle school parents
Consider options for limiting hours, locking up books, etc if we don’t have enough volunteers.
No spring book fair.
Next year consider one bigger event instead of many of them
Horsemen PTA – November Meeting Minutes
Friday, November 17, 2017 8:30 AM
Discussed keeping to morning meeting schedule and working on a once-a-quarter evening meeting. Treasurer, Fatima Gianna cannot attend in the mornings but will communicate with her when needed to set up meetings.
Budget completed. Amada will ask Fatima to email it out.
SNAC is a new program to review the lunch menus in the schools. The committee includes a representative from each school and is led by the Athletic Director.
• We have a rep from all schools except for WI.
• Meetings anticipated to be twice a year, with maybe a couple more meetings at the start.
• Ideally 2nd week of December for first meeting, but can do start of the year. First meeting is educating the committee on what the federal rules are for school lunches and then the committee will work to tweak the lunch program under those rules.
Wellness Committee focusing mission on overall wellness – not nutrition-related.
Morse book fair went well – over $10K in sales.
Need to talk about how we take the profit from Scholastic (receive 25% in cash, 50% in scholastic bucks). Can use bucks for resources for schools and maximize the profit you get.
PTA only breaks even so the money we do get from book fairs is already earmarked for other things that the PTA has committed to district-wide. Book fairs support the full district budget. Libraries need hardcover books and there is concern about the titles available but the online teacher catalog is huge and might have more options.
We can do an additional book fair and sell it as a stock up for summer reading at the end of the year. Can be one fair for the entire district to get bonuses or can do buy-one-get-one-free.
WI Book Fair runs the week of November 27, Monday through Friday.
Morse retake coming up
WI changed to January 4
• Speaker about finances and kids for December may not happen (Ardsley).
• Looking to do a tinkering night in Irvington, looking for space. (Maybe Mercy).
• Biggest interest from parent survey is wellness and resilience
• Talking best practices between the PTAs to support each other. A district did a read-a-thon and made $13K for the PTA. Ran online. Worked it out so that every kid got one sponsor and one prize. (Dobbs Ferry)
• Mercy runs STEM programs on Saturday.
• Angst was our event we shared with everyone. We had over 100 people show up to the evening event. Mr. Whitham shared with 7th and 8th graders first and now wants to show to the 6th grade in the spring. Other districts want to do a screening of it because it got good feedback and press. Panel discussion was really informative and Mr. Borsari did a good job moderating.
• Jean O’Brien’s online safety course in the school was very well-received. We tried to do a safety program that is district-wide, might be good to do in the schools and tailor to the age group. Presentation is on the resources section of the district web site.
• If there is something that is a need to communicate to parents to help them, Jen and Mitch are available to help with that.
Middle School Recap
• Kids getting hungry before the late 12:45 lunch period, especially those who get in super early. Mr. Whitham letting the teachers allow kids to have a snack, be respectful, and use their best judgment.
• 7th math honors change happened and has been beneficial. Working on consistency between classes.
• Working on consistency between English teachers in 7th grade honors.
• Career Fair is 11/28 and is in a new format where parents t tables and kids come around and choose who they want to visit with. Parent Yvonne Ibelli is coordinating. About twenty adults signed up already.
• Parent Portal: Teachers not updating as per guidelines and there are some other issues, such as a possible need to standardize grading criteria among teachers. Would like to find a way to let parents know when portal is about to close for grading week. Student access to the portal is coming.
• SNAC initiative: Generally agreed that middle school food holds up well, but service and time allotment is an issue.
• Bussing issues – sometimes overcrowded in the afternoons. Teachers asked to report any changes to afterschool schedule that might affect number of kids going home, and the MS office will get info to transportation immediately. Also, a rep from the high school will be dispatched to keep an eye on their students as they board. Transportation said they can get an extra van to the middle school in five minutes if told there’s a problem.
• Fundraising – wrapping paper: all orders in; deliveries Dec 7th. Thank you, Donna Gates! Some concern about the variety of paper in this year’s catalog as it was mostly kitchenware.
• Fundraising – spirit wear: order info coming out imminently. Online ordering will be available. Spirit wear can do school-specific items with proceeds going to the school’s budget. MS will have an item.
• Fundraising – Stop and Shop: MS enrollment underway. Using funds from the program for a general activity fund with the first project being a clean up of the recess area around the aqueduct trail.
• Fundraising suggestion that we look into Target frequent shopper program.
• Halloween Monster Ball: Looking to make some improvements for next year.
• Movie night was decently attended and costs were covered.
• Still looking for donations of ping pong tables. Already have two air hockey tables. Very committed to bringing back more fun to recess and offering options to non-sporty types.
• Teachers getting trained on new website, which will roll out end of December/beginning of January.
• Jean O’Brien will hold ½ hour parent training sessions on Google Docs, which all teachers will be using by next year. Dates TBD, but one morning session, and hopefully some concurrent with parent/teacher conference days.
• Suggestion of district-wide family movie night up on the football field in the spring. This would be a fundraiser hosted by a school, then would rotate to another school.
• Staffing: Hard to find qualified applicants for dual language leave replacement.
• Would like more Principal’s Chat theme ideas. The one on internet safety was a HUGE success. Ideas? These could be shared across buildings.
• Afterschool programs: WI is looking to better handle the music programs, library help, play rehearsals, sports practice, etc. in terms of staffing and space and would like to ensure a manageable afterschool schedule for children in 3rd-5th grade.
• District Communications Committee will solicit feedback, probably in form of survey, on how Parent/Teacher conferences went, given new trimester reporting schedule
• Back-to-School night was chaotic and we discussed different ways to manage in the future, including having separate night slots for 3rd grade families and 4th/5th grade and parent volunteers to greet and direct parents.
• WI working with safety consultants on how to keep improving. New color-coded lanyards coming, which visitors will also have to wear.
• $2,005 raised last week at WI clothing drive!
• $1,492 raised by kids at Walk-a-thon
• Class parent tea will be renamed and revamped to be more efficient next year
• WI Stop&Shop dollars will go toward the greenhouse and garden.
• PTA principal funds spent on safety vests, We’re All Wonder books, batteries for translators, and crayons
• Assistant principal is out for a new adopted child in his family.The interim AP is known to the district.
No one in attendance.
• Wrapping paper went well and submitted. Online orders can still happen but you must pay for shipping.
• Indoor recess program – not enough space for it and it’s a lot of effort for the small group of kids who are interested. Decided not to run this year.
• Working on school communication and outreach via social media. Will wrap school efforts into larger district communications plan in February/March 2018.
A group of parents met with the administration, Dr. Smith and Mr. Whitham about the middle school and high school dress code. Looking to bring to the steering committee and then to work with student groups to talk about options to bring to the Board of Education in the spring.
We should invite them to meet with us, not many come to their meetings.
Mitch will send information on a possible word-learning program that Bonnie has been discussing with her.
Horsemen PTA Meeting Minutes – October
Amada Reimundez – President
Dancy Balestrieri – VP WI 3rd grade
Christina Grillo – VP Morse 2nd grade
Juliana Aloia – VP Morse 1st grade
Karen Kuhn – Secretary
Lauren McBride – VP Morse 1st grade
Phyllis Arduino – Membership
Fatima Gianni – Treasurer
Daphne Ulliver – VP WI 4th grade/SHMS 7th grade
Nitassha Kumar – VP Morse 1st grade/SHMS 6th grade
Sheila Murphy – VP Morse 2nd grade
Discussion about alternating between morning and evening meetings to allow those who work to join some meetings and to help with family engagement.
Proposed dates/times for remainder of 2017 are:
11/20 – 7:00 PM
12/15 – 8:30 AM
The fastest way to reach Fatima is via text.
Reviewed 2016-17 budget and actuals from the end of the summer to determine needs for 2017-18 year.
(NOTE: Budget was approved but then final budget numbers were reviewed in a meeting after this one and will be provided separately.)
Notes and action items:
*VPs need to ask their principals how they want the library fund to be allocated (per class, school library). Fill out the form to request the money needed in the allocation needed.
*VPs need to send a form for what’s approved for the Principal’s Fund and Fatima will write checks.
*Fatima needs receipt even if something is donated to know how much things cost.
*Need to get word out to parents about A+ with Stop n’ Shop to fund PTA. Schools must register every year.
*Mini grants need information and allocation to all the schools.
Publishing Center no longer needs funding as done in-class.
Morse should use Box Top money to buy pizza party pizza.
Math madness no longer running
Looking for someone (contractor) to take over the plantings in front *Need info from Leah McVey
Principal’s Fund is $750 *Asking Principal Bretti what it was used for last year. Do they need $750?
*Circus funding is different this year and needs to be reviewed.
Separate account so it has income listed
*Need to review money for staff luncheon. Leaving $250 to be safe.
Holding money for IRS due to taxes not being paid in the past.
Library Fund/Book fairs:
– Idea of person in charge of books for the school could come select books from book fair instead of getting the $100 per grade checks. (Check with principals)
– $50 line item for people missing money (sales tax) allocated in budget. $200 for the drawer.
– Scholastic Bucks available
Chess Club WI and Morse:
– Instructor will send information on how much the program costs. Apparently we are underpaying and we should be charging more per child. *Amada will give an invoice to Fatima
– Also have scholarships and donations for the program
Superintendent’s Meeting Agenda Items
Communication and having advocates from the PTA in the community
Borsari needs points of contact in the community to help bring him information and to direct people to facts and to communicate with the schools
*Facebook page for HorsemanPTA send to Lauren
November 8 at the high school
PTA provides some financial support
Meeting adjourned early due to closure of building.
Horseman PTA Meeting Minutes – September 8, 2017
Amada Reimundez – President
Andrea Gottschall – VP, 8th grade/Spirit Wear
Angel Rafter – VP, 8th grade
Ben O’Connell – VP, Kindergarten
Christina Grillo – VP, 2nd grade
Dancy Balestrieri – VP, 3rd grade
Daphne Uviller – VP, 4th grade
Donna Gates – VP, 7th grade
Elia Londono – VP, 4th grade
Fiona Galloway – VP, 5th grade
Julianna Aloia – VP, 1st grade
Karina Arreola – VP, 4th grade
Lauren McBride – VP, 1st grade
Leah McVey – VP, 5th grade
Mitch Sylves-Berry – Parent Ed/Rivertown Parents
Nitasha Kumar – VP, 6th grade
Phyllis Arduino – Membership
Samantha Ford – VP, Kindergarten
Sara Scipioni – VP, Kindergarten
Tara Schatzel – VP, 4th grade
Laura Richardson – Box Tops Fundraiser
Sheila Murphy – VP, 2nd grade
Meeting called to order. Introductions.
Thanks to everyone who helped at Morse’s Back to School Night last night.
STAFFING AND EVENT SCHEDULE
Leah McVey will be point person with the photography company for the elementary schools.
JP and Morse – Recruiting
WI – Leah McVey
Dancy Balestrieri will be point person with Scholastic for all schools.
JP: Samantha Ford
Morse: Christina Grillo
WI: Will recruit at Back to School Night
SHMS: Dancy Balestrieri
Donna Gates will be point person with the wrapping paper company for all schools.
JP: Sara Scipioni
Morse: Alison and Sheila Murphy
WI: Leah McVey and Tara Schatzel
SHMS: Angel Rafter
- The flyers are awaiting approval with the superintendent’s office. Once they are approved, Donna will put the packets together for delivery October 20.
- Fundraiser will run from Oct 20-Nov 3. Purchases can be made online.
- The merchandise will be delivered to the schools on December 7. Each school will receive its own delivery.
- Donna will write a detailed email to each Wrapping Paper Chair in the coming weeks.
Square 1 Art
JP: Recruit at Back to School Night
Morse: Lauren McBride
WI: Amada Remundez
- Ms. Barrett asked the chairs need to send an email reminder to the art teachers.
- We will start thinking about this event more in December.
- Amada Remundez will serve as point person with the chess company for Morse and JP.
- Individual coordinators are needed for each school.
Andrea Gottschall is the coordinator for all schools.
JP: Christina Grillo will send volunteer information to Andrea when it is all compiled.
Morse: Nitasha Kumar
WI: Leah McVey.
- We will need volunteers to sell Spirit Wear at the various school events, such as Book Fairs, Back to School nights, movie nights.
- High school kids should be available to do this as part of their community service hours.
Class Parent Teas
Budgets for the teas were confirmed as follows:
Back to School Nights
- Dates were reviewed.
- Need to recruit new volunteers.
- VPs from other schools should try and attend events to staff tables for the home school’s VPs while they are in the class meetings.
- Sign-up sheets for JP and WI were passed out for review. WI sheets have been returned to Christina for small corrections. JP will email any corrections to Christina before their Back to School Night.
- We need volunteers for the WI and JP Back to School Nights.
- Andrea will do Spirit Wear at WI. The Boy and Girl Scouts will also have tables there.
- The Middle School only hosts a Membership Table at their Back to School Night. Amada will send out a reminder email before each Back to School Night.
- All VPs should check their PTA mailboxes.
- All VPs should set up a meeting schedule with their respective Principal.
PTA Meeting Schedule
- We will start having evening PTA meetings to accommodate people who work during the day.
- We will alternate – one month we will have a morning meeting, the next an evening meeting.
- Right now we are considering Mondays at 7 pm for the evening meetings.
- The first PTA/Superintendent meeting will take place on Wednesday, 9/20 at 1 pm.
- VPs will rotate attending this meeting.
All check requests and financial matters should be sent to Fatima using the following treasurer-specific email address: email@example.com.
- Forms are on the Horseman PTA web site.
- Reimbursements should be submitted with receipts to Fatima Gianni, Treasurer, as soon as possible after the event.
Budget and Financial Forms Update
- We don’t have a printed budget yet, but it is coming.
- Fatima is in the process of updating all the online financial forms on the website.
Halloween Costume Drive
- VPs need to think about the Halloween costume drive, as Pamela is not directing it this year.
- Each school should think about making a flyer.
- The point person for each school will need to work with the social worker to coordinate the distribution of the costumes.
Middle School Movie Night – November 3
- May sell pizza again as a fundraiser as it was successful last year.
- Not sure if they will let the students vote to pick the movie, or if they will just pick the movie.
- The movie night is for middle school students only.
Selection Committee Training
Please remind parents about the Selection/Hiring Committee Trainings.
- During the WI VP meeting, Mrs. Bretti asked how the information VPs receive from the principals during these meetings is shared with the greater parent population.
- Monthly updates should be forwarded to Karen as part of the minutes on the website.
- We should have Jean O’Brien include this information as part of her Sunday night email blasts. The blast should include a link to the PTA website.
- Add the PTA web site address to all flyers.
- We are going to try and have more teachers join the PTA and attend our meetings.
- Need to find the PTA Facebook page admins to update them and start using the page for regular updates.
- We will consider setting up VP-specific email addresses next year. For example: Morse@tufsd.org. This email address would be passed down from year to year, to make it consistent.
Nitasha mentioned that Swagat will participate in a program which would donate a portion of a night’s proceeds to the Horseman PTA. We should find out more information about the collection and distribution of funds.
- Sept. 9 event was canceled due to lack of volunteers.
- We will reschedule for September 30.
- We will sell Spirit Wear and distribute membership forms.
- Christina will send out the sign-up genius as we get closer.
March Meeting Minutes
March 18, 2016 Meeting
Our meeting was called to order at 8:40 A.M. by Jacki and Angel.
Superintendent Site Visit Recap
Angel gave a recap of the visit to Armonk for the Superintendent evaluation. They met with 3 groups of people. Teachers, Parents/students, and the administration (superintendent, heads of departments). The common thread was that Chris Borsari is honest, has a strong moral compass, hardworking and all about the students. Chris Borsari talked to the diversity issues in our district and is looking forward to working within the community, not just in the schools. All of the people interviewed are very sad to loose him. The overwhelming vote on the ride back was for Chris Borsari. Angel encouraged that we meet with the new superintendent as soon as you can with any issues.
Jacki made the announcement that during the next PTA meeting Dr. McCann, Mr. John Staiger and Ms. Pamela Rourke will present the budget detail to the group to help understand what is changing and to help encourage people to go out and vote. The Building committee will also be present to talk about capital work. All board members are expected to attend and we requested everyone come a few minutes before 8:30 as the presentation will begin at 8:30
Donna itemized the different fundraisers for the Middle School and Kelley will send the middle school vps a detailed list with the total dollar amounts the Middle School has to spend this week. The highlighted issue was the wrapping paper loss. Several orders were stolen from the main office resulting in a $1000 loss. They still made money, just not as much as they should have. Donna’s father is making a lock box to prevent this from happening next year.
Donna discussed changing the wrapping paper to Yankee candle. The wrapping paper rep says that many schools alternate year to year. It was majority vote to keep the wrapping paper, maybe add the yankee candle to wrapping paper.
Looking for spring fundraiser. Suggestions were asked for in the last meeting. Amada said the Little Caesar’s pizza fundraiser worked in the preschool very well. She will send details to Donna later. A bulb fundraiser was mentioned, but a few members were not in favor bulbs, because it appears to be a lot of work for little payoff and more importantly, not everyone has a yard to plant. Jacki suggested a candy fundraiser perhaps for Valentines day. Mitch suggested Script, a gift card buying fundraiser, she will send more information later as well. We will bring materials to show everyone at the next meeting.
Square one art is well on it’s way. Order forms were sent home. Should be shipped before mothers day. You can go back and order past years online!
Cyber Parenting/ Internet awareness recap
Jacki thanked everyone who came out to the meeting. Gave many thanks to Jean O’Brien, couldn’t have done it without her. Jean and Jacki are working on a follow up, hands-on small group session that will cover using filters and parental controls, showing apps that their children may be using, etc. We discussed the little girl who went home after the meeting and told her parents about someone talking to her through Trivia Crack. Notices were sent home in Sleepy Hollow but not in Tarrytown. Question was asked if anything is being done for the 5th for internet awareness. Jacki said that the 5th grade PE classes the kids are being exposed to an age appropriate internet awareness program (digital passport) that educates kids in a game function.
Donna asked if there were any follow-ups to teach kids about stranger danger. It was pointed out that the email that was sent out by Pleasantville had great ideas and tips on how to talk to your kids about stranger danger. Karina requested that such notices be sent out as a flyer because not every family has internet access.
Mitch suggested that at back to school night that parents are given a chance to sign up for town notifications and the TUFSD site.
School Updates –
JP – Very successful book fair this year! Highest grossing bookfair ever at JP. PJ Party, good communication, weather, Clifford the big red dog were some of the reasons listed for the success.
Better communication is needed between Pre-k and K, Natasha met with Mrs. Barnett about how to improve this. Mrs. Barnett was very receptive to the suggestions. Pre-k will have it’s own back to school night and they will get a bus ride, like K does prior to the start of school.
Morse – Drop off is still a problem. The police officer is there but it is not really helping. Tickets need to be given to the offenders to make a difference. Donna suggested copying Pleasantville, they are a walking school district. Donna will go and find out more and pass along the information to the appropriate people.
Dancy needs more money for trip around the community. It was denied. Projects need to stay within the budgeted amount. It was suggested that they could use the VP fund if they decide that is where they want to spend the money. The request was for the backpacks. It was suggested to Dancy to find out from past chairs where they purchased the bags.
WI – Donna reported on Math Madness. Not a great turn out, but there were many competing sporting events on the same day. Year book is on schedule.
Middle School – Mitch told us about the successful dances they have had. A second one will be on April 1st. Coaches and teachers of the clubs are respecting the dance and adjusting their schedules around it.
2 children need scholarships for the DC trip. Middle School vps need to vote and approve to issue the funds. It was suggested that kids who get the scholarships pay back in community service, like they do for the band trip. How to do this without singling out children. Talk to band teacher to find out how they do it.
MS is doing booster ads in the yearbook, proceeds going to help purchase books for children in need. Jacki asked if the PTA was willing to sponsor an ad at the cost of $75. A vote was taken and all present were in favor.
Movie night was approved for MS students on the same night as the elementary movie night. The event is free, but a few parent chaperones will be needed. It will take place in the auditorium on 4/29.
Relay for Life update
Jacki asked if we should have a PTA team. Jacki will send out an email, since we were short on time.
Jacki concluded the meeting. Next one scheduled for April 15th. Board member attendance required.
November Board Meeting Minutes
November 20, 2015 PTA Meeting at Administration Building
Welcome, Fundraising Update:
Our meeting was started at 8:36 A.M. by Jacki and Angel. Donna Gates updated the board on fundraising events. Our wrapping paper campaign is completed. PTA made over $11,200 in profits; Middle School numbers are included in these results. Donna also noted that The Charleston Company was very easy to work with. Thanksgiving pie sale totals have exceeded 134 and are very comparable to our sales total last year. Pick up will be Tuesday at J.P. between 5 and 7 P.M. Donna is accepting orders until Monday November 23rd and our profits should exceed $500. This year, 630 coupon books went out to the community. 91 books were sold for a net profit of $1,200. Unfortunately over 400 of the books were not returned. Although this poses no risk to the PTA, in the future, a different venue may be more appropriate for this type of event. The board suggested a Yankee Candle fundraiser in place of wrapping paper next year, however there was some dissent, and the board agreed to compare their respective profit margins.
A motion was passed to have the middle school PTA merge with the Pre-K to 6th grade PTA 210 unit. The following is a list of PTA voters and the final results:
Voting in Absentia (via email
24 Yes votes
0 No votes
Another vote was held to officially name our PTA organization The Horsemen PTA; this vote passed unanimously.
SRO vs. Youth Officer
The board discussed the use of a special resource officer (SRO) vs. a youth officer, or no police presence in our Sleepy Hollow schools, Angel spoke about a district meeting attended by our mayor where these issues were discussed. Angel advised the board that out of the 28 districts, 11 have SRO’s and 11 have youth officers. December 10th this topic will be discussed further at the Board of Ed. Meeting with an expert in the field. The board went around the table and voiced their opinions individually regarding this topic. The majority of the 15 members were in favor of an SRO with 4 people choosing to abstain.
Jen Bayliss advised the board that photo day was a success and that unfortunately there was a recent lockdown at JP. Although chaotic, everyone was O.K. and dismissal was uneventful.
The book fair event was a big success. Although there were some tough parking challenges with street closings, the event brought in over $11,000.00 in sales. Photo retake day is being held December 3rd.
Book fair supplies were delivered yesterday and the event kicks off November 30th
Jacki informed the board that career day went well this week. Although there were some cancellations of candidates, there were a wide variety of careers represented with pledges from speakers to return next year. Katie spoke about the recess redesign project. Phase I of the project has been completed. Phase II has started and the committee are considering which surface option to use. Dr. McCann is helping to price out different options. Katie also said the percentage of children that now play outside has almost doubled.
A few members of the board met last week regarding the Board of Ed’s superintendent search. The members helped to draft an email to the board requesting permission to pose questions to potential superintendent candidates, and also requesting to see each candidates answer verbatim. The board replied that they would consider our questions but that they would not submit each candidates reply back to the PTA. The board noted that executive sessions are to be kept confidential. Angel followed up with a sample question to the board with no reply as of yet.
Jacki noted that the Main Street Laundromat in Tarrytown has volunteered to launder all coats for the upcoming coat drive.
A flyer was distributed to the board regarding a “Relay for Life of the Tarrytowns” interest meeting that is being held Tuesday, December 1st at 7PM in the Administration building boardroom. Jacki asked each board member to please distribute this flyer to 3 people. Maribel noted that she will be recruiting volunteers to be on a district committee for this event. The committee will help raise money, educate the public and create awareness. This event is the American Cancer Society’s signature event and will be held in June, it is an overnight event.
Andrea advised the board that Spirit Wear fundraising is finished for the year. All merchandise has been distributed except for the middle school.
Jen Povman spoke about the Rivertown Parents seminar on October 15th given by Jessica Leahy. More than 100 people attended. The next seminar will discuss managing your money; this will be in February or March.
The meeting was adjourned at 10:18; our next meeting will be Friday, December 18th.